The team returned and discussed their ideas about the budget impacts on the project scope. The brainstorming session went very well, with a lot of input from the entire team. You now have more than enough project cost information to share with Sam and Gloria. The discussion again turns to the best way to present the information. Jim shares some insight on Sam and Gloria with the team.
“Sam and Gloria will have different concerns and issues on project human resources and quality management,” says Jim. “Sam will focus more of his attention on the qualifications of people, while Gloria will be concerned with the cost of additional resources and services and quality for the project.”
“Sam and Gloria really liked our MS Project schedule presentation,” says Jerry.
“I agree, we should just continue to build our MS Project schedule and this time assign cost and human resources for all activities,” says Sara. “We should include a plan on how we’re going to manage quality; otherwise, they will ask us how we plan to handle that. Let’s just prepare a simple 1-page quality management plan using this template and present it with the updated MS Project schedule” says Jerry.
“The MS Project cost should include the salary and budget information that we shared in our team discussion,” you say. “We should also consider the cost of possible overtime pay. And yes Jerry, I can fill out this simple quality management plan document.”
“Don’t forget the cost of additional people, equipment, and technology for team members and the cost of the services rendered by the vendors,” says Sara. “It should include additional maintenance and training costs as well.”
“Oh, that’s great!” says Jim, turning to you. “Do you think you can prepare another version of the MS Project Plan and the Quality Management Plan for the team? You did such a great job the last time.”
“Sure,” you say. “I’ll have it ready to review at our next meeting.”
During your final check of your MS Project schedule, you review your notes from the meeting to be sure you have covered salary and budget information from your discussions, and the cost of overtime, additional people, equipment, and technology. Also include the cost of services rendered by the vendors.